Board of Trustees
Splitz Support Service has a Board of up to fifteen Trustees, and all need to be Splitz members. An audit is conducted every 2 years to ensure a diversity of skills, such as finance, analysis and evaluation, communications and media, and legal, which are essential to the delivery of Splitz’ current strategic plan.
Trustees serve for a term of three years and may be appointed to serve for further terms. Trustee may serve a maximum of three 3-year terms, after which they must stand down. Appointment of the Trustees is by election at the Annual General Meeting. The Chair and officers are appointed by the Trustees from among their number. The Board convenes nine times each year and holds an additional strategic planning day.
On appointment each Trustee signs a code of conduct and completes a register of interests. The latter is renewed annually or when circumstances change. Trustees are given an induction pack that includes the Memorandum and Articles of Association, policies and procedures on issues such as delegation of authority, recruitment, equal opportunities, and conflict of interest, as well as other company and charity guidance leaflets. The induction pack contains role descriptions for Trustees and officers. New Trustees meet with the Chair and Executive Director and undertake an documented induction process.
The Trustees have delegated management of Splitz to the Executive Director who reports on performance against the Strategic and Operational Plans approved by the Trustees. Management Accounts are received quarterly by the Board and monthly by the Senior Management Team. The Operations Manager reports on performance against Project Plans and Contract Monitoring requirements. Project reports are received monthly by the Board and the Senior Management Team.
Finance. The Finance Sub-committee meets at least quarterly and is responsible for scrutinising financial matters, making recommendations on salaries for senior staff, and managing the charity's investments.
Risk. The Risk Sub-committee meets at least quarterly and is responsible for managing risks, approving key policies, and conducting compliance audits.
Working Groups. Additional task and finish working groups are convened as the need arises.